24th Oct 2022 07:00
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ASX-RNS Announcement
24 October 2022
ASX: SYN / AIM: SYN
AGM - Notice of Meeting
Synergia Energy Ltd (Synergia Energy or the Company) advises that its Annual General Meeting will be held on Wednesday, 23 November 2022 at 4pm AWST (Meeting) at PKF Perth Level 5, 35 Havelock Street, Perth, Western Australia.
Attached is a copy of the Notice of Meeting and Proxy Form.
For and on behalf of Synergia Energy Ltd
Jack Rosagro
Company Secretary
For further information, please contact:
Investor Enquires Synergia Energy Ltd Roland Wessel CEO Email: [email protected] Tel: +61 8 9485 3200 Australia | AIM Broker Novum Securities Broker Colin Rowbury Email: [email protected] Tel: +44 20 7399 9427 UK | AIM Nominated Adviser Strand Hanson Limited Nominated Adviser Ritchie Balmer/Rory Murphy Tel: +44 20 7409 3494 UK | Media Enquires (UK) Vigo Consulting Investor Relations Patrick d'Ancona / Finlay Thomson Email: [email protected] Tel:+ 44 20 7390 0230 UK |
24 October 2022
Dear Shareholder,
Synergia Energy Limited (Company) is convening its Annual General Meeting of shareholders to be held on Wednesday, 23 November 2022 at 4pm AWST (Meeting) at PKF Perth Level 5, 35 Havelock Street, Perth, Western Australia.
As permitted by the Corporations Act 2001 (Cth), this Notice and Explanatory Statement are being made available to Shareholders electronically (by email) and the Company will not be dispatching physical copies of its Notice of Meeting unless specifically requested to do so. Where the Company does not have a registered email address for shareholders, the Notice of Meeting will be available for download from the Company's website at https://www.synergiaenergy.com/ and on the Company's ASX announcements platform, and at the following link: https://www.synergiaenergy.com/news
A copy of our Proxy Form is enclosed for convenience. Proxy votes may be lodged by any of the below methods:
i. By Post:
Synergia Energy Limited
C/- Link Market Services Limited
Locked Bag A14
Sydney South NSW 1235
Australia
ii. By E-mail:
iii. By Hand:
Link Market Services Limited
Parramatta Square, Level 22, Tower 6,
10 Darcy Street, Parramatta NSW 2150
iv. Online:
Website: lodge online at www.linkmarketservices.com.au, instructions as follows:
Select 'Investor Login' and in the 'Single Holding' section enter Synergia Energy Limited or the ASX code SYN in the Issuer name field, your Holder Identification Number (HIN) or Security Reference Number (SRN) (which is shown on your proxy form), postcode and complete the security verification process which is shown on the screen and click 'Login'. Select the 'Voting' tab and then follow prompts.
You will be taken to have signed your Proxy Form if you lodge it in accordance with the instructions given on the website.
Your proxy must be lodged no later than 4pm (AWST) on Monday, 21 November 2022 (being at least 48 hours before the Meeting).
All meeting resolutions will be voted upon by poll. Shareholders who intend to participate and vote on a poll at the Meeting must attend the meeting in person.
Shareholders who do not wish to vote during the Meeting are encouraged to appoint the Chair as proxy head of the Meeting. Shareholders can complete the proxy form provided and give specific instructions on how their vote is to be exercised on each item of business and the Chair must follow these instructions. Instructions on how to complete the proxy form are set out in the Notice.
Annual Report
In compliance with section 315 of the Corporations Act, Annual Reports are available in PDF format at the Investors/Financial Reports section of the Company's website at: https://www.synergiaenergy.com/. If you wish to receive hard copies of these reports, please send a written request to the Company Secretary, at PO Box 255, West Perth WA 6872, Western Australia or send an e-mailed request to [email protected]
Yours Sincerely
Jack Rosagro
Company Secretary
Synergia Energy Limited
SYNERGIA ENERGY LTD
ABN 50 078 652 632
Notice of Annual General Meeting
Wednesday, 23 November 2022 at 4pm (AWST)
at
PKF PerthLevel 5, 35 Havelock Street, PerthWestern Australia
Important: This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting. Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on +61 8 9482 0511.
Notice of Annual General Meeting
NOTICE IS HEREBY GIVEN that the Annual General Meeting of Shareholders of Synergia Energy Ltd (ABN 50 078 652 632) (Company) will be held at PKF Perth, Level 5, 35 Havelock Street, Perth, Western Australia on Wednesday, 23 November 2022 at 4:00pm (AWST) to conduct the business set out below.
Voting Eligibility
In accordance with regulation 7.11.37 of the Corporations Regulations 2001 (Cth), the Company has determined that the shareholding of each person for the purposes of determining entitlements to attend and vote at the Annual General Meeting will be the entitlement of that person set out in the Company's register as at 4pm (AWST) on Monday, 21st November 2022. Accordingly, transactions registered after this time will be disregarded in determining entitlements to attend and vote at the Annual General Meeting.
To vote in person, you must attend the Meeting at the time, date and place set out above.
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
CREST - Depositary Interests
Holders of Depositary Interests (DI Holders) are invited to attend the Meeting but are not entitled to vote at the Meeting. For their votes to be counted, DI Holders must either:
· submit a CREST Voting Instruction to the Company's agent in accordance with the instructions below; or
· complete, sign and return the enclosed Form of Instruction to the Depositary,
by 4:00pm GMT on Thursday, 17 November 2022. DI Holders who are CREST members and who wish to issue an instruction through the CREST electronic voting appointment service may do so by using the procedures described in the CREST Manual (available from https://my.euroclear.com/euilegal.html). CREST personal members or other CREST sponsored members, and those CREST members who have appointed a voting service provider(s), should refer to their CREST sponsor or voting services provider(s), who will be able to take the appropriate action on their behalf.
In order for instructions made using the CREST service to be valid, the appropriate CREST message (a CREST Voting Instruction) must be properly authenticated in accordance with the specifications of Euroclear UK & International Limited (EUI) and must contain the information required for such instructions, as described in the CREST Manual.
The message, regardless of whether it relates to the voting instruction or to an amendment to the instruction given to the UK Depositary must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID 3RA50) no later than 4pm GMT on 17 November 2022. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the CREST Voting Instruction by the CREST applications host) from which the issuer's agent is able to retrieve the CREST Voting Instruction by enquiry to CREST in the manner prescribed by CREST.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that EUI does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the transmission of CREST Voting Instructions. It is the responsibility of each CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that the CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a CREST Voting Instruction is transmitted by means of the CREST service by any particular time. In this regard, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Voting Instruction in the circumstances set out in regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
Business of the Meeting
Financial and other reports
To receive and consider the Financial Report, together with the declaration of the Directors, the Directors' Report (including the Remuneration Report) and the Auditor's Report for the financial year ended 30 June 2022.
In compliance with section 315 of the Corporations Act, these reports are available in PDF format at the Investor Information section of the Company's website at: www.synergiaenergy.com. If you wish to receive hard copies of these reports, please send a written request to the Company Secretary, at PO Box 255, West Perth WA 6872, Western Australia.
The Explanatory Memorandum (attached) should be read in conjunction with this Notice of Meeting.
Agenda
Resolution 1 - Adoption of Remuneration Report
To consider and, if thought fit, to pass the following resolution as a non-binding ordinary resolution:
"That, for the purposes of section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company's Annual Report for the financial year ended 30 June 2022."
Voting Exclusion
The Company will disregard any votes cast on the Resolution:
· by or on behalf of a member of Key Management Personnel as disclosed in the Remuneration Report;
· by or on behalf of a Closely Related Party of a member of Key Management Personnel; and
· as a proxy by a member of Key Management Personnel or a Closely Related Party,
However, the Company need not disregard a vote if:
· a person as proxy or attorney for a person who is entitled to vote on this Resolution, votes in accordance with directions given to the proxy or attorney to vote on the resolution in that way; or
· the Chair as proxy or attorney for a person who is entitled to vote on this Resolution, votes in accordance with a direction given to the Chair to vote on this Resolution as the Chair decides; or
· a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary votes provided the following conditions are met:
o the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on this Resolution; and
o the holder votes on this Resolution in accordance with directions given by the beneficiary to the holder to vote in that way.
Voting Prohibition
In accordance with section 250R of the Corporations Act, a vote on this Resolution must not be cast by or on behalf of a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such member.
· a vote may be cast by such person if the vote is not cast on behalf of a person who is excluded from voting on this Resolution, and:
· the person is appointed as proxy by writing that specifies the way the proxy is to vote on this Resolution; or
the person is the Chair and the appointment of the Chair as proxy does not specify the way the proxy is to vote on this Resolution, but expressly authorises the Chair to exercise the proxy even if this Resolution is connected with the remuneration of a member of the Key Management Personnel.
Resolution 2 - Election of Mr Colin Judd as a Director
To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
"That, for the purposes of Article 6.3(j) of the Constitution, Listing Rule 14.4 and for all other purposes, Mr Colin Judd, a Director who was appointed on 27 January 2022, retires, and being eligible, is elected as a Director on the terms and conditions in the Explanatory Memorandum."
Voting Exclusion
The Company will disregard any votes cast on this Resolution by Mr Judd, and a person who might obtain a benefit (except a benefit solely in the capacity of a Shareholder) if the Resolution is passed, and any associate of those persons (as applicable).
However, the Company need not disregard a vote if:
· a person as proxy or attorney for a person who is entitled to vote on this Resolution, in accordance with directions given to the proxy or attorney to vote on the resolution in that way; or
· the Chair as proxy or attorney for a person who is entitled to vote on this Resolution, in accordance with a direction given to the Chair to vote on this Resolution as the Chair decides; or
· a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
o the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on this Resolution; and
o the holder votes on this Resolution in accordance with directions given by the beneficiary to the holder to vote in that way.
Resolution 3 - Re-election of Mr Peter Schwarz as a Director
To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
"That, for the purposes of Article 6.3(l) of the Constitution and for all other purposes, Mr Peter Schwarz, retires, and being eligible, is re-elected as a Director on the terms and conditions in the Explanatory Memorandum."
Voting Exclusion
The Company will disregard any votes cast on this Resolution by Mr Schwarz, and a person who might obtain a benefit (except a benefit solely in the capacity of a Shareholder) if the Resolution is passed, and any associate of those persons (as applicable).
However, the Company need not disregard a vote if:
· a person as proxy or attorney for a person who is entitled to vote on this Resolution, in accordance with directions given to the proxy or attorney votes on the resolution in that way; or
· the Chair as proxy or attorney for a person who is entitled to vote on this Resolution, in accordance with a direction given to the Chair votes on this Resolution as the Chair decides; or
· a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity votes on behalf of a beneficiary provided the following conditions are met:
o the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on this Resolution; and
o the holder votes on this Resolution in accordance with directions given by the beneficiary to the holder to vote in that way.
Resolution 4 - 10% capacity to issue Shares under Listing Rule 7.1A
To consider and, if thought fit, to pass the following resolution as a special resolution:
"That for the purposes of Listing Rule 7.1A and for all other purposes, Shareholders approve the Company having the additional capacity to issue equity securities up to 10% of the issued capital of the Company (at the time of issue) calculated in accordance with the formula prescribed in Listing Rule 7.1A.2 over a 12 month period from the date of the Annual General Meeting, at a price no less than that determined pursuant to Listing Rule 7.1A.3 and otherwise on the terms and conditions set out in the Explanatory Memorandum."
Voting Exclusion
The Company will disregard any votes cast on this Resolution by any person who may participate in the proposed issue and a person who might obtain a benefit (except a benefit solely in the capacity of a Shareholder) if the Resolution is passed, and any associate of those persons (as applicable).
However, the Company need not disregard a vote if:
· a person as proxy or attorney for a person who is entitled to vote on this Resolution, votes in accordance with directions given to the proxy or attorney to vote on the resolution in that way; or
· the Chair as proxy or attorney for a person who is entitled to vote on this Resolution, votes in accordance with a direction given to the Chair to vote on this Resolution as the Chair decides; or
· a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity votes on behalf of a beneficiary provided the following conditions are met:
o the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on this Resolution; and
o the holder votes on this Resolution in accordance with directions given by the beneficiary to the holder to vote in that way.
However, the Company need not disregard a vote if:
· a person as proxy or attorney for a person who is entitled to vote on this Resolution, votes in accordance with directions given to the proxy or attorney to vote on the resolution in that way; or
· the Chair as proxy or attorney for a person who is entitled to vote on this Resolution, votes in accordance with a direction given to the Chair to vote on this Resolution as the Chair decides; or
· a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity votes on behalf of a beneficiary provided the following conditions are met:
o the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on this Resolution; and
o the holder votes on this Resolution in accordance with directions given by the beneficiary to the holder to vote in that way.
By order of the Board
Jack RosagroCompany Secretary
24 October 2022
Explanatory Memorandum
This Explanatory Memorandum has been prepared for the information of Shareholders in connection with the business to be conducted at the Annual General Meeting to be held at PKF Perth, Level 5, 35 Havelock Street, Perth, Western Australia on Wednesday, 23 November 2022 at 4:00pm (AWST).
This Explanatory Memorandum should be read in conjunction with the accompanying Notice of Meeting.
Business of the Meeting
Financial and other reports
Section 317 of the Corporations Act requires the Directors of the Company to put before the Annual General Meeting the Financial Report, Directors' Report (including the Remuneration Report), declaration of the Directors and the Auditor's Report for the financial year that ended before the Annual General Meeting.
In accordance with section 250S of the Corporations Act, Shareholders will be provided with a reasonable opportunity to ask questions or make statements in relation to those reports but no formal resolution to adopt the reports will be put to Shareholders at the Annual General Meeting (save for Resolution 1 in respect of the adoption of the Remuneration Report).
Shareholders will also be given a reasonable opportunity to ask the Company auditor questions about the conduct of the audit and the preparation and content of the auditor's report. In addition to taking questions at the Annual General Meeting, written questions to the Chair about the management of the Company, or the Company's auditor about:
· the preparation and content of the auditor's report;
· the conduct of the audit;
· accounting policies adopted by the Company in relation to the preparation of the financial statements;
· the independence of the auditor in relation to the conduct of the audit; and
· may be submitted no later than 5 business days before the Annual General Meeting to the Company's registered office or via e-mail to Synergia Energy @Synergia Energy .com.
A copy of the Company's 2022 Annual Report is available in the Investor Information section of the Company's website at: www.synergiaenergy.com.
Resolutions
1. Resolution 1 - Adoption of Remuneration Report
1.1 General
Section 250R of the Corporations Act requires that a resolution to adopt the Remuneration Report must be put to the vote at the Annual General Meeting. The vote on this Resolution is advisory only and does not bind the Directors or the Company. If Resolution 1 is not passed, the Directors will not be required to alter any of the arrangements in the Remuneration Report.
The Remuneration Report is set out in pages 23 to 34 of the Company's 2022 Annual Report, which is available on the Investor Information section of the Company's website at https://www.synergiaenergy.com/news
In accordance with section 250SA of the Corporations Act, Shareholders will be provided with a reasonable opportunity to ask questions concerning, or make comments on, the Remuneration Report at the Annual General Meeting.
The Directors will consider the outcome of the vote and comments made by shareholders on the Remuneration Report at the Meeting when reviewing the Company's remuneration policies.
Part 2G.2, Division 9 of the Corporations Act provides Shareholders with the opportunity to remove the whole Board except the Managing Director if the Remuneration Report receives a 'no' vote of 25% or more (Strike) at two consecutive annual general meetings.
Where a resolution on the Remuneration Report receives a Strike at two consecutive annual general meetings, the Company will be required to put to Shareholders at the second annual general meeting a resolution (Spill Resolution) on whether another meeting should be held (within 90 days) at which all Directors (other than the managing director) who were in office at the date of approval of the applicable Directors' Report must stand for re-election.
The Company's 2021 Remuneration Report did not receive a Strike at the 2021 Annual General Meeting. If the Remuneration Report receives a Strike at this Meeting, Shareholders should be aware that a second Strike received at the 2023 annual general meeting may result in the re-election of the Directors (other than the managing director).
1.2 Proxy Voting Restrictions
Shareholders appointing a proxy for this Resolution should note the following:
• If you appoint a member of the Key Management Personnel (other than the Chair) whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such a member as your proxy, then you must direct your proxy on how to vote on this Resolution. Undirected proxies granted to these persons will not be voted and will not be counted in calculating the required majority if a poll is called on this Resolution.
• If you appoint the Chair as your proxy (where the Chair is also a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such a member), then you do not need to direct your proxy on how to vote on this Resolution. However, if you do not direct the Chair on how to vote, you must mark the acknowledgement on the Proxy Form to expressly authorise the Chair to exercise his or her discretion in exercising your proxy even though this Resolution is connected directly or indirectly with the remuneration of Key Management Personnel.
• If you appoint any other person as your proxy, then you do not need to direct your proxy on how to vote on this Resolution, and you do not need to mark any further acknowledgement on the Proxy Form.
1.3 Additional information
The Board recommends that Shareholders vote in favour of Resolution 1. Resolution 1 is a non-binding Ordinary Resolution. The Chair intends to exercise all available proxies in favour of Resolution 1.
2. Resolution 2 - Election of Mr Colin Judd as a Director
2.1 General
Article 6.2(b) of the Constitution allows the Directors to appoint at any time a person to be a Director as an addition to the existing Directors, but only where the total number of Directors does not at any time exceed the maximum number specified by the Constitution. Article 6.3(j) of the Constitution states that any Director so appointed holds office only until the next following Annual General Meeting and is then eligible for re-election (unless such Director retired and was re-elected at a General Meeting preceding the Annual General Meeting).
Listing Rule 14.4 similarly provides that a Director appointed as an addition to the Board must not hold office (without re-election) past the next annual general meeting of the entity.
Listing Rule 14.5 similarly provides that the Company must hold an election of Directors each year at its Annual General Meeting.
Mr Colin Judd has provided the following information in relation to his qualifications and experience:
Mr Judd was appointed as Chief Financial Officer on 1 July 2021 and as Director on 27 January 2022.
Mr Judd qualified as a chartered accountant with Price Waterhouse in 1979, where he fulfilled various professional accounting positions in the UK, Europe and the Far East. Mr Judd joined Christian Salvesen plc in 1987, undertaking senior financial management roles culminating in the position of European Financial Controller. In 1994, Mr Judd moved to Aberdeen where he undertook Chief Financial Officer roles for two private-equity-backed oil service businesses. In 1999, Mr Judd joined Star Energy Limited as a founder member and Chief Financial Officer and was instrumental in the company's successful listing on AIM in 2004, various subsequent share placings and the company's ultimate sale to Petronas. Mr Judd cofounded Trans European Oil & Gas Limited, a company backed by KKR, with the strategy to develop a pan-European oil and gas business.
2.2 Board recommendation
The Board (excluding Mr Judd) recommends that Shareholders vote in favour of Resolution 2. Resolution 2 is an Ordinary Resolution. The Chairperson intends to exercise all available proxies in favour of Resolution 2.
3. Resolution 3 - Re-election of Mr Peter Schwarz as a Director
3.1 General
Article 6.3(l) of the Constitution requires a Director who ceases to be the managing director of the Company to retire at the next annual general meeting following the Director ceasing to be managing director. Article 6.3(l) of the Constitution then specifies that any Director who retires under Article 6.3(l) is eligible for re-election.
Mr Peter Schwarz has provided the following information in relation to his qualifications and experience:
Mr Schwarz was appointed as a Non-Executive Director on 4 September 2019. A former director of BG Exploration and Production Limited and CEO of independent exploration company Virgo Energy Ltd, Mr Schwarz is an AAPG Certified Petroleum Geologist and business development professional with over 41 years' experience in the oil and gas industry. Mr Schwarz has previously held various senior management roles with Amerada Hess, BG, and Marubeni and is currently a director of Finite Energy Limited, an oil and gas consultancy business he founded over 16 years ago, specialising in strategy and business development advice in the UK and Europe.
3.2 Board recommendation
The Board (excluding Mr Schwarz) recommends that Shareholders vote in favour of Resolution 3. Resolution 3 is an Ordinary Resolution. The Chairperson intends to exercise all available proxies in favour of Resolution 3.
4. Resolution 4 - 10% capacity to issue Shares under Listing Rule 7.1A
4.1 General
Resolution 4 is a special resolution which seeks Shareholder approval for the issue of Equity Securities totalling up to 10% of the issued capital of the Company under and in accordance with Listing Rule 7.1A (10% Placement Facility).
If Shareholders approve Resolution 4, the number of Equity Securities the Eligible Entity may issue under the 10% Placement Facility will be determined in accordance with the formula prescribed in Listing Rule 7.1A.2 (as set out below).
The effect of this Resolution will be to allow the Company to issue Equity Securities up to 10% of the Company's fully paid ordinary securities on issue under the 10% Placement Facility during the period up to 12 months after the Meeting, without subsequent Shareholder approval and without using the Company's 15% annual placement capacity granted under Listing Rule 7.1.
Resolution 4 is a Special Resolution. Accordingly, at least 75% of votes cast by Shareholders present and eligible to vote at the Meeting must be in favour of Resolution 4 for it to be passed.
4.2 Listing Rule 7.1A
Broadly speaking, and subject to a number of exceptions, Listing Rule 7.1 limits the amount of equity securities that a listed company can issue without the approval of its shareholders over any 12 month period to 15% of the fully paid ordinary securities it had on issue at the start of that period.
Under Listing Rule 7.1A, however, an Eligible Entity can seek approval from its members, by way of a special resolution passed at its annual general meeting, to increase this 15% limit by an extra 10% to 25%.
An "Eligible Entity" is one that, as at the date of the relevant Annual General Meeting:
• is not included in the S&P/ASX 300 Index; and
• has a maximum market capitalisation (excluding restricted securities and securities quoted on a deferred settlement basis) of $300,000,000.
The Company is an Eligible Entity as it is not included in the S&P/ASX 300 Index and has a current market capitalisation of approximately A$28 million.
Any Equity Securities issued under Listing Rule 7.1A must be in the same class as an existing class of quoted Equity Securities. The Company currently has one class of quoted Equity Securities on issue, being Shares (ASX Code: OEX).
Resolution 4 seeks shareholder approval by way of special resolution for the Company to have the additional 10% capacity provided for in Listing Rule 7.1A to issue equity securities without shareholder approval.
If Resolution 4 is passed, the Company will be able to issue equity securities up to the combined 25% limit in Listing Rules 7.1 and 7.1A without any further shareholder approval.
If Resolution 4 is not passed, the Company will not be able to access the additional 10% capacity to issue equity securities to issue equity securities without shareholder provided for in Listing Rule 7.1A and will remain subject to the 15% limit on issuing equity securities without shareholder approval set out in Listing Rule 7.1.
Approval of the 10% Placement Facility is valid from the date of the Annual General Meeting until the earlier of:
• 12 months after the Annual General Meeting;
• the time and date of the Company's next annual general meeting; and
• the date shareholders approve a transaction under Listing Rule 11.1.2 (significant change to the nature or scale of activities) or 11.2 (disposal of main undertaking),
(10% Placement Period)
The exact number of Equity Securities that the Company may issue under an approval under Listing Rule 7.1A will be calculated according to the following formula:
(A x D) - E
Where:
A has the same meaning as in Listing Rule 7.1 when calculating an entity's 15% placement capacity - i.e. the number of shares on issue 12 months before the date of issue or agreement:
• plus the number of fully paid shares issued in the 12 months under an exception in Listing Rule 7.2 other than exceptions 9, 16 or 17;
• plus the number of fully paid Equity Securities issued in the relevant period on the conversion of convertible securities within Listing Rule 7.2 exception 9 where:
o the +convertible securities were issued or agreed to be issued before the commencement of the relevant period; or
o the issue of, or agreement to issue, the convertible securities was approved, or taken under the Listing Rules to have been approved, under rule 7.1 or rule 7.4,
• plus the number of fully paid Equity Securities issued in the relevant period under an agreement to issue securities within Listing Rule 7.2 exception 16 where:
o the agreement was entered into before the commencement of the relevant period; or
o the agreement or issue was approved, or taken under these rules to have been approved, under Listing Rule 7.1 or Listing Rule 7.4,
• plus the number of any other Equity Securities issued in the relevant period with approval under Listing Rule 7.1 or Listing Rule 7.4,
• plus the number of partly paid Equity Securities that became fully paid in the relevant period,
• less the number of fully paid Equity Securities cancelled in the relevant period;
D is 10%.
E is the number of Equity Securities issued or agreed to be issued under Listing Rule 7.1A.2 in the 12 months before the date of the issue or agreement to issue where the issue or agreement has not been subsequently approved by the holders of its ordinary securities under Listing Rule 7.4.
4.3 Technical information required by Listing Rule 7.3A
Pursuant to and in accordance with Listing Rule 7.3A, the information below is provided in relation to this Resolution 4:
(a) Minimum price of securities issued under Listing Rule 7.1A - Listing Rule 7.3A.1
The minimum price at which the Equity Securities may be issued is 75% of the volume weighted average price of Equity Securities in that class, calculated over the 15 ASX trading days on which trades in that class were recorded immediately before:
• the date on which the price at which the Equity Securities are to be issued is agreed; or
• if the Equity Securities are not issued within 10 ASX trading days of the date above, the date on which the Equity Securities are issued.
(b) Risk of economic and voting dilution - Listing Rule 7.3A.2
Any issue of Equity Securities under the 10% Placement Facility will dilute the interests of Shareholders who do not receive any Shares under the issue.
Shareholders should note that there is a risk that:
• the market price for the Company's Shares may be significantly lower on the issue date than on the date of the Meeting; and
• the Shares may be issued at a price that is at a discount to the market price for those Shares on the date of issue,
which may have an effect on the amount of funds raised by the issue or the value of the Equity Securities.
If Resolution 4 is approved by Shareholders and the Company issues the maximum number of Equity Securities available under the 10% Placement Facility, the potential economic and voting dilution of existing Shares is shown in the following table.
The table following shows the dilution of existing Shareholders calculated in accordance with the formula outlined in Listing Rule 7.1A.2, on the basis of the current market price of Shares and the current number of Shares on issue as at the date of this Notice.
The table also shows the voting dilution impact where the number of Shares on issue (Variable A in the formula) changes and the economic dilution where there are changes in the issue price of Shares issued under the 10% Placement Facility.
| Dilution | |||
Number of Shares on Issue (Variable 'A' in Listing Rule 7.1A.2)* | Issue Price | $0.001 | $0.002 | $0.003 |
(per Share) | 50% decrease in Issue Price | Issue Price | 50% increase in Issue Price | |
8,417,790,704 | Shares issued - 10% voting dilution | 841,779,070 | 841,779,070 | 841,779,070 |
(Current Variable A) | Funds raised | $1,262,668 | $1,683,558 | $2,525,337 |
12,626,686,056 | Shares issued - 10% voting dilution | 1,262,667,605 | 1,262,667,605 | 1,262,667,605 |
(50% increase in Variable A) | Funds raised | $1,262,669 | $2,525,337 | $3,788,006 |
16,835,581 | Shares issued - 10% voting dilution | 1,683,558,140 | 1,683,558,140 | 1,683,558,140 |
(100% increase in Variable A) | Funds raised | $1,683,558 | $3,367,116 | $5,050,674 |
\* The number of shares on issue (variable A in the formula) could increase as a result of the issue of shares that do not require Shareholder approval (such as under a pro-rata rights issue or scrip issued under a takeover offer) or that are issued with Shareholder approval under Listing Rule 7.1 or 7.4.
The table above uses the following assumptions:
1. There are currently 8,417,790,704 Shares on issue at the date of this Notice and no further Shares are issued or convertible securities are exercised or converted into Shares before the date of the issues of Equity Securities.
2. The issue price set out above is the closing price of the Shares on the ASX on 18 October 2022 of $0.002.
3. The Company issues the maximum possible number of Equity Securities under the 10% Placement Facility.
4. The issue of Equity Securities under the 10% Placement Facility consists only of Shares. If the issue of equity securities includes options, it is assumed that these options are exercised into Shares for the purposes of calculating voting dilution effect on existing Shareholders.
5. The calculations above do not show the dilution that any one particular Shareholder will be subject to. All Shareholders should consider the dilution caused to their own shareholding depending on their specific circumstances.
6. This table does not set out any dilution pursuant to approvals under Listing Rule 7.1 or 7.4.
7. The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue. This is why the voting dilution is shown in each example as 10%.
(c) Purpose of Issue under 10% Placement Facility - Listing Rule 7.3A.4
The Company may only issue Equity Securities under the 10% Placement Facility for cash consideration, in which case the Company intends to use funds raised for activities associated with its existing assets, the acquisition of new resources assets and investments and general working capital.
The Company will comply with the disclosure obligations under Listing Rules 7.1A.4 and 3.10.5A upon issue of any Equity Securities pursuant to Listing Rule 7.1A.
(d) Allocation policy under the 10% Placement Facility - Listing Rule 7.3A.5
The Company's allocation policy for the issue of Equity Securities under the 10% Placement Facility will be dependent on the prevailing market conditions at the time of the proposed placement(s).
The recipients of any Equity Securities which may be issued under the 10% Placement Facility have not yet been determined. However, the recipients of Equity Securities could consist of current Shareholders or new investors (or both), none of whom will be related parties of the Company.
The Company will determine the recipients at the time of the issue under the 10% Placement Facility, having regard to the following factors:
• the purpose of the issue;
• alternative methods for raising funds available to the Company at that time, including, but not limited to, an entitlement issue or other offer where existing Shareholders may participate;
• the effect of the issue of the Equity Securities on the control of the Company;
• the circumstances of the Company, including, but not limited to, the financial position and solvency of the Company;
• prevailing market conditions; and
• advice from corporate, financial and broking advisers (if applicable).
(e) Previous Approval under Listing Rule 7.1A - Listing Rule 7.3A.6
The Company has previously obtained Shareholder approval under Listing Rule 7.1A at its 2021 Annual General Meeting held on 26 November 2021.
In accordance with ASX Listing Rule 7.3A.6, the Company discloses that during the 12-month period preceding the date of the Meeting, the Company issued the following Equity Securities pursuant to ASX Listing Rule 7.1A:
i) A placement was announced on 14 December 2021 and the Company issued the Placement Shares over a period commencing on 17 December 2021, with the final issue occurring on or before 12 January 2022. The Company issued 853,554,182 Placement Shares under the Company's ASX Listing Rule 7.1 placement capacity to clients of Novum Securities and Republic Investment Management, and 569,036,121 Placement Shares under the Company's ASX Listing Rule 7.1A placement capacity to clients of Novum Securities, Lombard Nominee clients and Republic Investment Management.
ii) The Shares issued represent approximately 9.04% of the total number of Equity Securities on issue in the Company on 26 November 2021, which was 6,293,764,577 The issue price of the $0.00259 per share represented a discount of 35% to the $0.004 per share closing price of the Company's shares on 13 December 2021 being the last day on which the Company's shares traded prior Company entering into agreements to issue the Shares.
iii) In the period since the Share issue the Company has spent approximately $2.9 million of the total placement proceeds of $3.7 million for the following purposes:
- The costs of the share issue
- Costs associated with the re-frac operation on C-77H wellsite
- Corporate costs and staff costs
- Repayment of borrowings
iv) The remaining total share issue proceeds of $0.8 million are intended to complete the re-frac operation on C-77H wellsite and for general working capital purposes.
4.4 Voting Exclusion Statement
A voting exclusion statement is included in this Notice. As at the date of this Notice, the Company has not invited any existing Shareholder to participate in an issue of Equity Securities under Listing Rule 7.1A. Therefore, no existing Shareholders will be excluded from voting on Resolution 4.
4.5 Additional information
The Board recommends that Shareholders vote in favour of Resolution 4. Resolution 4 is a Special Resolution and, as such, at least 75% of votes cast by Shareholders present and eligible to vote at the Meeting must be in favour of Resolution 4 for it to be passed. The Chair intends to exercise all available proxies in favour of Resolution 4.
Glossary
Words which are defined in the Explanatory Memorandum have the same meaning when used in this Notice of Meeting unless the context requires otherwise. For assistance in considering the Notice of Meeting and Explanatory Memorandum, the following words are defined here:
$ means Australian Dollars.
£ or GBP means Pound Sterling.
10% Placement Facility has the meaning given in the Explanatory Memorandum for Resolution 4.
10-Day VWAP means the VWAP for Shares calculated over the 10 days on which trades of Shares are recorded on ASX before the relevant date.
Annual General Meeting or Meeting means the annual general meeting of the Company convened under the Notice of Meeting.
Annual Report means the Directors' Report, the Financial Report, and Auditor's Report, in respect to the year ended 30 June 2022.
Article means an article of the Constitution.
ASX means ASX Limited ACN 008 624 691 and where the context requires, the financial market operated by ASX Limited trading as the Australian Securities Exchange.
Auditor's Report means the auditor's report on the Financial Report.
AWST means Australian Western Standard Time, being the time in Perth, Western Australia.
Board means the board of Directors of the Company.
Chair means the person appointed to chair the Meeting of the Company convened by the Notice.
Closely Related Party of a member of the Key Management Personnel means:
(a) a spouse or child of the member;
(b) a child of the member's spouse;
(c) a dependent of the member or the member's spouse;
(d) anyone else who is one of the member's family and may be expected to influence the member, or be influenced by the member, in the member's dealing with the entity;
(e) a company the member controls; or
(f) a person prescribed by the Corporations Regulations 2001 (Cth) for the purposes of the definition of 'closely related party' in the Corporations Act.
Company means Synergia Energy Ltd (ABN 50 078 652 632).
Constitution means the constitution of the Company.
Corporations Act means the Corporations Act 2001 (Cth).
CREST means the computerised settlement system (as defined in the Uncertificated Securities Regulations 2001) in the United Kingdom operated by Euroclear UK & International Limited which facilitates the transfer of title to shares in uncertificated form.
CREST Manual means the manual relating to CREST issued by Euroclear UK & International Limited.
CREST Voting Instruction means a message which is sent using CREST.
Depositary Interest means an interest representing a Share, as issued by the UK Depositary and which enables the holder to hold and settle transfers of Shares in CREST.
DI Holders means holders of a Depositary Interests.
Director means a director of the Company from time to time.
Directors' Report means the annual directors' report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities.
Eligible Entity has the meaning given in the Explanatory Memorandum for Resolution 4.
Equity Security has the same meaning as in the Listing Rules.
EUI means Euroclear UK & Ireland Limited.
Explanatory Memorandum means the explanatory memorandum accompanying this Notice of Meeting.
Financial Report means the annual financial report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities.
Form of Instruction means, for holders of CREST Depository Interests, the form of instruction accompanying the Notice of Meeting
GMT means Greenwich Mean Time.
Key Management Personnel has the same meaning as in the accounting standards issued by the Australian Accounting Standards Board and means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, or if the Company is part of a consolidated entity, of the consolidated entity, directly or indirectly, including any director (whether executive or otherwise) of the Company, or if the Company is part of a consolidated entity, of an entity within the consolidated group.
Listing Rules means the listing rules of ASX.
Managing Director means the managing director of the Company who may, in accordance with the Listing Rules, continue to hold office indefinitely without being re-elected to the office.
Notice of Meeting or Notice means this notice of annual general meeting.
Non-Executive Directors means Mr Paul Haywood, Mr Peter Schwarz and Mr Mark Bolton.
Novum means Novum Securities Limited.
Options means an unlisted option to acquire a Share.
Ordinary Resolution means a resolution passed by more than 50% of the votes cast by members entitled to vote on the resolution.
Placement means the raising of £2,400,000 by way of the placing of up to 1,008,403,361 ordinary Shares in the Company to placees at a price of 0.238 pence per share together with 603,403,361 options exercisable at 0.476p per new ordinary share which expire on 30 June 2022.
Proxy Form means the proxy form accompanying the Notice of Meeting.
Remuneration Report means the remuneration report set out in the Director's Report section of the Company's annual report for the year ended 30 June 2022.
Resolution means a resolution set out in the Notice of Meeting.
Restricted Securities has the same meaning as in the Listing Rules.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a holder of a Share.
Special Resolution means a resolution passed by more than 75% of the votes cast by members entitled to vote on the resolution.
Spill Resolution has the meaning given in the Explanatory Memorandum for Resolution 1.
Strike means a 'no' vote of 25% or more on the resolution approving the Remuneration Report.
UK Depositary means Computershare Investor Services Plc.
VWAP means volume weighted average price.
Voting by Proxy
A Proxy Form is enclosed with this Notice of Meeting.
Each member who is entitled to attend and cast a vote at the Annual General Meeting may appoint a proxy. A proxy need not be a member.
A member who is entitled to cast 2 or more votes at the Annual General Meeting may appoint either 1 or 2 proxies. If you wish to appoint 2 proxies you must use a separate proxy form for each proxy and indicate the percentage of your voting rights or the number of shares that each proxy is appointed in respect of, on the proxy forms. If you wish to appoint more than 1 proxy you should photocopy the enclosed proxy form or request an additional proxy form to be sent to you. Where a member appoints 2 proxies and does not specify the proportion or number of the member's votes, each proxy may exercise half of the member's rights.
An instrument appointing a proxy may not be treated as valid unless the instrument, and the power of attorney or other authority (if any) under which the instrument is signed or proof of the power or authority to the satisfaction of the Directors, is or are:
· deposited at the Company's share registry, Link Market Services Limited, 1A Homebush Bay Drive, Rhodes, New South Wales, 2138, Australia;
· sent by facsimile to the Company's share registry at fax number +61 (02) 9287 0309;
· sent by mail to the Company's share registry at the following address: Synergia Energy Ltd, C/- Link Market Services Limited, Locked Bag A14, Sydney South, New South Wales, 1235, Australia: or
· lodged online with the Company's share registry by visiting www.linkmarketservices.com.au. Select 'Investor Login'. Refer to "Single Holding" and enter Synergia Energy Ltd or the ASX code (SYN) in the Issuer name field, your Security Reference Number (SRN) or Holder Identification Number (HIN) (which is shown on the front of your proxy form), postcode and security code which is shown on the screen and click 'Login'. Select 'Vote' under the 'Action' header and then follow the prompts. You will be taken to have signed your Proxy Form if you lodge it in accordance with the instructions given on the website,
by 4pm (AWST) on Monday, 21 November 2022 (or, in the case of any adjournment of the Annual General Meeting, by no later than 48 hours before the time of the adjourned meeting), at which the person named in the instrument proposes to vote.
An instrument appointing a proxy must be in writing under the hand of the appointer or of the appointer's attorney duly authorised in writing or, if the appointer is a body corporate, either under its common seal if it has a common seal, or under the hand of an officer or duly authorised attorney or duly authorised representative.
A body corporate which is a Shareholder, or which has been appointed as a proxy, may appoint an individual to act as its representative at the Annual General Meeting. The appointment must comply with section 250D of the Corporations Act. The representative should bring evidence of their appointment to the Annual General Meeting, including authority under which their appointment is signed, unless previously given to the Company.
Shareholders and their proxies should be aware that:
· if proxy holders vote, they must cast all directed proxies as directed; and
· any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does:
· the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
· if the proxy has 2 or more appointments that specify different ways to vote on the resolution, the proxy must not vote on a show of hands; and
· if the proxy is the Chair of the meeting at which the resolution is voted on, the proxy must vote on a poll, and must vote that way (i.e. as directed); and
· if the proxy is not the chair, the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
If a proxy is also a Shareholder, section 250BB(1) does not affect the way that the person can cast any votes that hold as a Shareholder.
Transfer of non-chair proxy to Chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
· an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
· the appointed proxy is not the chair of the meeting; and
· at the meeting, a poll is duly demanded on the resolution; and
· either of the following applies:
o the proxy is not recorded as attending the meeting; or
o the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
Voting Prohibition by Proxy Holders (Remuneration of Key Management Personnel)
In accordance with sections 250BD and 250R of the Corporations Act, votes on Resolution 1 must not be cast (in any capacity) by, or on behalf of:
· a member of the Key Management Personnel; or
· a Closely Related Party of such member.
However, a person described above may cast a vote on Resolution 1 if the vote is not cast on behalf of a person who is excluded from voting on the relevant Resolution and:
· the person is appointed as proxy by writing that specifies the way the proxy is to vote on the Resolution; or
· the person is the Chair and the appointment of the Chair as proxy does not specify the way the proxy is to vote on the resolution, but expressly authorises the Chair to exercise the proxy even if the Resolution is connected with the remuneration of a member of the Key Management Personnel.
Chair's voting intentions
The Chair intends to exercise all available proxies in favour of all Resolutions, unless the Shareholder has expressly indicated a different voting intention on the Proxy Form.
If the Chair is appointed as your proxy and you have not specified the way the Chair is to vote on Resolution 1 by signing and returning the Proxy Form, you are considered to have provided the Chair with an express authorisation for the Chair to vote the proxy in accordance with the Chair's intention, even though the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel of the Company.
Related Shares:
Synergia Energy